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Project Coordinator: HEAL-CA

Public Health Advocates brings a public health lens to today’s most pressing problems, helping communities to pass laws, reform systems, and establish norms that foster justice, equity, and health. We are a diverse team of creative, strategic, tenacious people committed to tackling the unjust systems that continue to leave far too many Californians behind.

Public Health Advocates has an immediate opening for a project coordinator position to support our California Healthy Eating, Active Living (HEAL-CA) Cities Campaign, a statewide initiative to expand the role of cities and counties in preventing diabetes and obesity by adopting policies that address access to physical activity and healthy food.

The HEAL-CA Project Coordinator will coordinate events, track and facilitate sub-contracts and provide administrative support to HEAL-CA staff and partner agencies. The ideal candidate is detail oriented, experienced at planning events and meetings, works well independently, comfortable with technology and an excellent problem-solver.

Key Responsibilities:

  • Scheduling support for all HEAL-CA team meetings and team members who conduct business with city leadership, community members and partners.
  • Send communication materials and represent the HEAL-CA project to interested community members
  • Maintain a master contact list for HEAL projects, receive and organize Technical Assistance (TA) requests. Ensure the list is accurate, relevant contact information is updated
  • Take meeting minutes and track action items for HEAL-CA strategy meetings and public engagement meetings
  • Travel planning support for HEAL-CA team members (finding budget eligible lodging, and transportation)
  • Coordinate the creation and submission of expense reports and quarterly reports by tracking, compiling and distributing documents to staff and partners
  • Compiling evaluation documents
  • Assembling documents and presentation materials for HEAL-CA
  • Interface with nonprofits, institutions and local city governments to manage and track grants and subcontracts.
  • Serve as the point of contact for stakeholders of our Park Bond Equity Project.
  • Plan, coordinate and run logistics for monthly project meetings.
  • Provide admin support, scheduling and coordination for virtual Learning Community meetings that include local coalitions across the state.
  • Participate in assigned scheduled agency meetings, in-service trainings, conferences and other trainings as determined by the supervisor.
  • Observance of assigned working hours and program appointments by demonstrating promptness and thorough preparation.


  • Demonstrate effective written and oral communication skills.
  • Proficient in Google docs, Microsoft Outlook email and calendar functions
  • Availability to travel to team meetings throughout the state
  • Availability to work evenings and weekends

Position Details:

  • This is a part-time, non-exempt position in the greater Los Angeles area
  • Pay range: $15.31-$17.00 per hour (commensurate with relevant experience)
  • Eligible for full health benefits available to spouses, domestic partners and dependents
  • Application period closes June 24, 2020
  • Position is primarily telework
  • Position available immediately (anticipated start date July 15, 2020)

Additional Considerations:

  • Volunteer and/or internship experience with community organizing, local policy advocacy, active transportation, parks and/or healthy food-related nonprofit organizations or government agencies
  • Spanish language proficiency

Submit cover letter, resume, 3 references, and writing sample by email to: Sergio Zepeda, Director of Administration:

Public Health Advocates provides equal employment opportunities to all applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or genetics.

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